7 Challenges with a Manual Approach to Onboarding Processes | HR Cloud

1. Inefficient onboarding tools & processes waste time on a new hire’s first day

An employee’s first day should be a pleasant one and one that puts them in the best position to add value right out of the gate. But what often happens is a comedy of errors: Badges aren’t ready; forms are not filled out; laptops, equipment, and crucial work materials are not available.

2. HR onboarding and Internal teams aren’t always as ready as they should be

Adding a new member to the team can be exciting, but that doesn’t always mean the team is prepared. If a small team has been scrambling to pick up the slack after a previous employee left, they may not have had time to figure out what their new employee needs to get started. While it may not be anyone’s fault, a lack of preparation won’t set up that new team member for success.

3. Compliance issues with I-9 forms and other documents make onboarding tools more complicated

Often, new employees show up without realizing that they need important documents to fill out their I-9 form , like a passport or driver’s license. Even proactive people may show up with the wrong documents and cannot fill out what they need. Onboarding software can automatically provide new employees with a checklist of information, making sure they are compliant from day one.

4. Often new hires don’t know who’s on their team or what their first responsibilities will be

“Most of us remember our first days at every job because of the heightened pressure to impress,” says national workplace expert Lynn Taylor. But new employees can feel less anxious if they are able to plan ahead. (This challenge can be exacerbated when it comes to onboarding remote employees.)

5. HR has no visibility into other team members’ preparation

Do facilities know we need a badge by Friday? Is HR ready for forms? Does the team know that we’re doing a first-day lunch? Lack of visibility can cause the new hire to get no information or, more confusingly, conflicting information from different departments. A single onboarding system that can be accessed by all relevant parties will ensure clear communication across the board.

6. Without employee onboarding software, Important tasks can fall through the cracks

Forgotten forms, missed introductions, no wifi password. A lot of crucial tasks can fall by the wayside in the rush of onboarding a new employee. Providing new employees with a checklist ahead of time can be one of the most important tools within onboarding software since it ensures that your new employee can literally check all the right boxes as they get started.

7. Missed opportunity to show a professional environment and impress new hires

It only takes 7 seconds to make a first impression, and it may take a while to recover if that impression goes poorly. That means the impression your company makes on a new hire on the first day is critical.

Overcome onboarding issues with automated HR onboarding and onboarding software solutions

Automating the employee onboarding process will help new employees get up and running from the very first day and support them as they adjust to their new roles. And a great onboarding software system will help your organization retain and attract the best talent in a competitive job market.

Improve the onboarding experience and make new hires’ first day great

Instead of asking new hires to sit around on their first morning, accelerate the HR onboarding process. For example, HR Cloud’s Onboarding solution offers capabilities such as self-service onboarding, custom, secure portals, hiring checklists and forms, and other onboarding tools.

Preparing new hires for a productive first day with the right onboarding software

The approach above offers benefits in two important ways:

  1. First, it saves time and streamlines the onboarding experience so new employees can start work right away.
  2. Second, it paves the way for two-way communication and information sharing — again, before day one-so new employees can ask questions, uncover valuable information, reach out to new team members, and more. All of this creates a much more meaningful hiring experience, so new employees are impressed, informed, and ready to start making a difference right out of the gate.

Improving compliance issues

I-9 forms, E-Verify, and compliance are all very important, but until now, they haven’t had the automation to support these processes. As described above, most I-9 and E-Verify processes today are mostly manual in nature, requiring HR team members to manually enter all of this information into siloed systems.

Building teams

It may seem like a strange concept, but onboarding software can foster true connections, build teams and encourage collaboration, all before an employee even joins the company.

Make sure the entire team is ready

From HR’s perspective, the onboarding experience can be customized and automated to make sure nothing falls through the cracks. All parties are notified through the use of a master checklist with separate and distinct tasks.

Make sure nothing slips

With the customized checklists, tasks, and reminders, HR and hiring managers can make sure nothing is overlooked and new employees feel valued and impressed by their onboarding experience. For example, if facilities need to generate an employee badge, they are reminded of this step and also notified that other tasks may be dependent on its completion.

Create meaningful impressions and powerful employee experiences with onboarding software

But best of all, onboarding software can help companies create meaningful impressions that differentiate them from the competition. Let’s face it, the bar is set pretty low when it comes to onboarding new employees. A recent Gallup survey found that only 12% of employees reported that their company does a great job of onboarding new employees. This means that 88% of companies just don’t do as good of a job as they should.

Transform onboarding into a new competitive advantage

If every challenge is an opportunity in disguise, companies can turn onboarding into a new — and sustainable — competitive advantage. It’s more than just an HR best practice, it’s a good business idea. Research has shown that strong onboarding processes can lead to a better employee onboarding experience, higher production, and long-term retention. Conversely, a negative onboarding experience results in new hires becoming twice as likely to look for other opportunities sooner than the company would like.



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